Time off Request
When you are planning to take time off, please send an email to Dr. Herring, Scott, and Alicia via Charm so we can manage your calendar settings. Please notify us as early in advance as is practical which will allows us to be prepared to handle patient Rx requests and or emergent situations in your absence.
You should also set up an auto-responder to let your patients and office staff know that you are out of the office and unavailable.
Setting up a Vacation/Out of Office Reply
Click the gear icon > Message > Vacation Reply >
- Tick the “Enable Vacation Reply” check box
- Tick the boxes for Practice Members and Patients
- Enter a “Subject” such as “Out of Office“or similar
- Enter your start and end dates in the “Period” fields
- Do not tick the box for “Mark these days as non working in calendar” as your days out of the office will be blocked administratively.
- Write your out of office reply which will be sent to patients and staff when they send you a message via Charm.
- Click the Update button to save.
Sample Message:
Hello, thank you for your message. I am currently out of the office but will return on XXXX date. If you have an immediate need, please call or text our office at 918.268.9578.
Thank you,
Provider Name